project planning putting it all together weekly challenge 1 answers

1. Fill in the blank: _____ is the method where a project manager reviews all individual tasks and rolls the tasks into manageable chunks that lead to a milestone.

  • Team scheduling
  • Bottom-up scheduling
  • Top-down scheduling
  • Goal scheduling

 

2. Fill in the blank: _____ is the method where a project manager reviews all individual tasks and rolls the tasks into manageable chunks that lead to a milestone.

  • Risk management
  • Budgets
  • Customer feedback
  • Schedules

 

3. What four items do stakeholders need to approve before the planning phase can begin

  • Project charter
  • Project deliverables
  • Project name
  • Project goals
  • Project scope

 

4. Suppose as a project manager, you notice that a new government regulation may add additional tasks to the project. You bring your concern about this new regulation to the stakeholders for a discussion on how to mitigate its impacts. What component of the planning phase does this situation represent?

  • Schedule
  • Budget
  • Task management
  • Risk management

 

5. Suppose that as a project manager, you’re running a kick-off meeting. During the meeting, you give examples of tasks that you consider part of the project, and tasks you consider not part of the project. What agenda section does this represent?

  • Roles
  • Background
  • Questions

  • Goals and scope

 

6. Suppose as a project manager, you’re running a kick-off meeting. During the meeting, you present the shared project tools and documents. You also tell the team they will communicate through a team chatroom and will receive daily email updates. What agenda item does this represent?

  • Scope
  • Intended outcome
  • Collabration
  • Project purpose

 

7. Which of the following would you consider a project milestone?

  • Project manager reviews mock-ups
  • Web designer creates a proposal
  • Client approves website design
  • Web designer implements feedback

8. Suppose that as a project manager you had a goal of publishing a report. Which of the following would you consider the milestone for this goal?

  • Draft sections of the report
  • Interview a writer
  • Complete first draft of report
  • Conduct research

9. As a project manager, what is your first step when setting milestones?

  • Consider the needs of your stakeholders
  • Review the project as a whole
  • Assign deadlines
  • Have a team meeting

10. When assigning tasks to team members, what two factors should you mainly consider?

  • Project timeline
  • Task interest
  • Task novelty
  • Overall workload

 

11. Generally, how long should a kick-off meeting last?

  • About one hour
  • Less than 20 minutes
  • One full work day
  • Two-hours, and extend if attendees have questions

12. Which of the following are important to understand during the planning phase? Select all that apply.

  • Customer feedback
  • Schedules
  • Risk management
  • Budgets

13. As a project manager, you think about where your budget might exceed estimates and how the project might get off track. Which project planning component are you implementing?

  • Project schedule
  • Risk management plan
  • Risk reviews
  • Project budget plan

14. You review the tasks for the project and set dates to begin the project, site launch, and gather user feedback. Which of the following components of the planning phase does this update?

  • Task management
  • Risk management
  • Schedule
  • Budget

15. Which of the following would be considered tasks for opening a new cafe? Select all that apply.

  • Host a grand opening
  • Create marketing content
  • Research new locations
  • Create a new staff team
  • Research equipment

16. What are the benefits of setting milestones? Select all that apply.

  • Breaking down information into milestones gives you a better idea of the amount of work that needs to be done.
  • Setting milestones encourages you to take time away from the project for new ideas.
  • Setting milestones helps you keep your project on track with clear deadlines for when to complete deliverables.
  • Setting milestones helps you to figure out if you need to adjust your scope, timelines, or resources to meet your goals.

17. Project managers should follow which three best practices when assigning tasks to complete milestones? Select all that apply.

  • Assign deadlines to tasks, but not milestones.
  • Balance the workload of tasks between teammates.
  • Add an assignee and due date to each task.
  • Consider teammates’ familiarity with the tasks.

18. What are the benefits of making a work breakdown structure (WBS)? Select all that apply.

  • You have a visualization tool that assists in assigning tasks.
  • You can get a sense of each stakeholder’s workload.
  • You can assign tasks to two or more team members.
  • You and your teammates can easily identify the tasks you assigned to each milestone.

19. When creating a work breakdown structure (WBS), a project manager should focus on _____ rather than actions.

  • timeline
  • teammate strengths
  • stakeholder needs
  • deliverables

20. In the project planning phase, you create a timeline that includes the start and end date, as well as dates for events in between. What is this timeline called?

  • Time management assessment
  • Schedule
  • Staging document
  • Calendar

21. As a project manager, you try to take all the right steps to prepare for the project. What steps should you take? Select all that apply.

  • Understand the work the team needs to do to achieve their goals.
  • Identify and prepare for risks that could impact the project.
  • Form the project plan with the team so they have a shared understanding of the project.
  • Coordinate the current budget to match other project budgets.

22. As a project manager, you facilitate a kick-off meeting. During the meeting, you introduce the shared vision of the project and why it matters. Where on the agenda should this be?

  • Roles
  • Background
  • Goals and scope
  • Questions

23. As a project manager, you facilitate a kick-off meeting. What is a step you can take to ensure all the details are stated in your notes?

  • Ask team members to repeat parts of what you missed in your notes.
  • Ask a team member to take notes on key points and action items.
  • Take notes to the best of your ability and capture what you can in the summary.
  • Ask team members to speak more slowly so you can write down all notes.

24. Fill in the blank: Reaching a project milestone is an important point within the project schedule. It indicates progress and usually signifies the _____ of a deliverable or phase of the project.

  • time
  • scope
  • completion
  • goals

25. What steps should you take to set proper deadlines for your milestones?

  • Assign as many tasks as you can for each milestone to impress stakeholders.
  • Schedule deadlines for the milestones to account for the budget.
  • Connect with teammates to discuss the tasks required for the milestone.
  • Assign milestones to be completed in week-long increments.

26. You assign new tasks to team members. You have reviewed the project timeline for the milestones. What else should you consider when assigning tasks?

  • Team member seniority
  • Task interest
  • Task novelty
  • Overall workload

27. Which of the following is a primary benefit of planning in project management?

  • It allows stakeholders to pick and choose team members they want to work with.
  • It helps the project manager understand the work needed to achieve the goal.
  • It helps team members decide the budget of the project.
  • It allows stakeholders to add more features and tasks.

28. You are in the planning phase and need to track the start date with web designers, web developers, and vendors. What component contains this information?

  • The project schedule
  • The project budget plan
  • The time management plan
  • The team reviews

29. You have assessed the risks and created a schedule for an upcoming project. What is the final component to consider in the planning phase of this project?

  • Budget
  • Task management
  • Team Building
  • Celebration

30. Suppose that as a project manager, you’re running a kick-off meeting. During the meeting, you spend about ten minutes to set expectations for the team and the next steps they should take. What agenda item does this represent?

  • What comes next
  • Roles
  • Background
  • Introductions

31. Which of the following would be considered a project milestone?

  • Deliver a first draft of a manuscript
  • Fix a bug recorded from user testing
  • Schedule time with the team to review tasks
  • Write a paragraph for project proposal

32. When creating milestones as a project manager, what should you avoid? Select all that apply.

  • Setting too many milestones because you want to appear ambitious to stakeholders
  • Having no milestones because tasks are all you need to complete the project
  • Using milestones as tasks because milestones should represent big moments in time and tasks are how to get there
  • Managing your milestones in one project management tool to stay organized

33. What is the outcome of creating a successful work breakdown structure (WBS)?

  • A resource for stakeholders to choose their favorite milestone
  • A set of project tasks that ladder up to each of your milestones
  • A set of project milestones that ladder up to each of your tasks
  • A resource for team members to choose which tasks they will work on

34. Which of the following would be considered a project milestone?

  • Write the initial introduction to the proposal
  • Host an event for the product launch
  • Hire a writer to create content
  • Research a location to host an event

35. What different components make up a work breakdown structure (WBS)?

  • List of details on a project with team member feedback
  • Milestones and tasks for the project organized in a hierarchy
  • One list of all the tasks to complete on a project
  • A document of all the work assigned to team members along with stakeholders’ comments

36. In the project planning phase, what type of meeting is the first meeting among the project team, stakeholders, and the project sponsor?

  • A team reflection meeting
  • A stakeholder approval meeting
  • A milestone planning meeting
  • A project kick-off meeting

37. Fill in the blank: After the stakeholders assign the project manager, the goals of the project have to be approved, as well as the scope of the project and its _____.

  • manager
  • deliverables
  • vendors
  • tools

38. What are the benefits of the project planning phase? Select all that apply.

  • Keep teammates from communicating to avoid groupthink when brainstorming ideas.
  • Identify and prepare for risks.
  • Understand the work the team needs to do to achieve their goals.
  • Coordinate efforts and timelines with other teams.

39. Suppose as a project manager, you’re running a kick-off meeting. You accurately define what work is and is not included in the project. What agenda item does this represent?

  • Scope
  • Project purpose
  • Roles
  • Intended outcome

40. What are some consequences of missing a milestone in a project? Select all that apply.

  • There can be a delay in the project schedule.
  • Team morale will increase because team members will be allowed to work more overtime hours.
  • The number of tasks needed to achieve the milestone can increase.
  • More resources may be needed to reach the deadline for the milestone.
  • The client could withhold payments due to the delay.

41. In the project planning phase, you lay out higher-level milestones and break down the effort into project tasks. What type of methodology are you using?

  • Bottom-up scheduling
  • Top-down scheduling
  • Goal scheduling
  • Team scheduling

42. Fill in the blank: During the planning phase of a project, you take steps that help you _____ to achieve your project goals.

  • avoid stakeholder input
  • depart from the current timeline
  • analyze customer feedback
  • understand the work you need to do

43. During the project planning phase, which of the following occur?

  • The client selects which vendors work on the project.
  • The project manager creates the schedule, budget, and risk management plan.
  • The client reviews the project plans for approval.
  • The project manager completes a plan, then puts it away until the project closing phase.

44. As a project manager, you facilitate a kick-off meeting. You introduce the target launch date and walk through the project milestones. Where on the agenda would this be?

  • Collaboration
  • Roles
  • Goals and Scope
  • Questions

45. Imagine that you are a project manager trying to complete a website design. What activities might be tasks that must be accomplished to complete the project? Select all that apply.

  • Create initial mock-ups of the website.
  • Test the website for usability.
  • Implement feedback by the designer.
  • Host a check-in meeting with the team.

46. You have identified all milestones for a specific project. What is the next step in setting milestones?

  • Execute the project.
  • Set a new budget based on milestones created.
  • Assign the deadlines.
  • Assign tasks to team members.

47. As a project manager, you facilitate a kick-off meeting. During the meeting, you introduce what work each person on the team is responsible for. Where on the agenda should this be?

  • Roles
  • Introduction
  • Background
  • Questions

48. As a project manager, you notice that a new government regulation may add additional tasks to the project. You bring your concern about the new regulation to the stakeholders for a discussion on how to lessen its impacts. What component of the planning phase does this situation represent?

  • Risk management
  • Budget
  • Task management
  • Schedule

49. As a project manager, you notice a specific milestone has a high number of tasks that may cause the team to miss a deadline. What is a reasonable course of action to adjust the milestone?

  • Meet with stakeholders to present the milestone and adjust the scope and tasks.
  • Meet with all team members to decide who can take on more tasks.
  • Adjust the deadline of the project deliverables before reviewing them with team members.
  • Monitor the timeline closely during the execution phase of the project.

50. You create a work breakdown structure. One of the major milestones is securing a venue for a conference. There are smaller jobs that must be done to reach each milestone. What are the smaller jobs known as?

  • Roles and responsibilities
  • Tasks and sub-tasks
  • Deliverables
  • Checklist items

51. Before starting the planning phase, you complete the initiation phase. What steps do stakeholders or the clients take during the initiation phase?

  • Stakeholders assign a project manager, review risk management tools, and approve the budget.
  • Stakeholders assign a project manager, select the tools to manage the project, view meeting notes, and approve the budget.
  • Stakeholders assign a project manager, approve goals, determine the scope and deliverables, and approve the project charter.
  • Stakeholders assign a project manager, determine the scope and deliverables, and select the team.

52, You are managing a project and notice a team member will be away during the execution phase. You bring your concern to the team and discuss adding extra resources to the project. Which of the following components of the planning phase does this update?

  • Budgeting
  • Forecasting
  • Risk management
  • Task management

53. Which of the following would be considered a project milestone?

  • Schedule time with the team to review tasks
  • Fix a bug recorded from user testing
  • Write a paragraph for project proposal
  • Deliver a first draft of a manuscript

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