Deliverables of Project Initiation
During the project initiation phase, several key deliverables are produced to establish the foundation of the project. These deliverables help in defining the project’s objectives, scope, stakeholders, and initial plans.
The key deliverables commonly produced during project initiation:
1. Project Charter:
The project charter is a formal document that outlines the project’s purpose, objectives, scope, deliverables, stakeholders, high-level timeline, and initial resource requirements.
Example: A project charter for a software development project may include information such as the project’s goal (e.g., developing a mobile app), key features, target audience, estimated budget, and high-level project timeline.
2. Stakeholder Analysis Report:
The stakeholder analysis report identifies and analyzes the individuals, groups, or organizations that have an interest in or can be affected by the project. It helps in understanding stakeholders’ needs, expectations, and influence.
Example: In a construction project, the stakeholder analysis report may identify and assess stakeholders such as local residents, government authorities, environmental groups, and neighboring businesses. It would detail their level of influence, potential impact on the project, and recommended strategies for engaging with them effectively.
3. Initial Project Plan:
The initial project plan provides a high-level outline of the project’s approach, major tasks, milestones, timelines, dependencies, and resource requirements.
Example: An initial project plan for organizing a conference might include tasks such as selecting a venue, developing a program schedule, securing speakers, managing registrations, and arranging logistics. It would provide estimated timelines for each task and identify any dependencies between them.
4. Feasibility Study:
A feasibility study assesses the project’s viability by examining technical, financial, operational, and scheduling aspects.
Example: Before implementing a new manufacturing process, a feasibility study might analyze factors such as equipment availability, cost implications, potential productivity gains, and regulatory compliance. The study would present findings and recommendations on whether the project should proceed.
5. Business Case:
The business case justifies the project by outlining the expected benefits, costs, risks, and potential alternatives.
Example: A business case for developing a new product might include an analysis of market demand, estimated development costs, projected revenue, competitive advantages, and potential risks. It would present a compelling argument for investing resources in the project.
6. Project Team Assignment:
This deliverable involves identifying and assigning key team members or resources needed for the project.
Example: For a marketing campaign, the project team assignment may include designating a project manager, copywriters, graphic designers, social media specialists, and data analysts. It would specify their roles and responsibilities within the project.
7. Risk Assessment:
The risk assessment identifies potential risks and uncertainties related to the project and aids in developing mitigation strategies and contingency plans.
Example: A risk assessment for an infrastructure project might identify risks such as weather disruptions, labor shortages, permitting delays, or cost overruns. It would assess their likelihood and impact and propose strategies to minimize their effects.
8. Communication Plan:
The communication plan outlines how project stakeholders will be informed, engaged, and updated throughout the project.
Example: In a technology implementation project, the communication plan may specify regular project status meetings with stakeholders, newsletters or email updates, and a dedicated project website or portal for sharing progress, milestones, and key announcements.
These examples provide a detailed understanding of the key deliverables produced during the project initiation phase. Remember that these deliverables can vary based on the project’s unique requirements and the specific industry or organization involved.