Week 5 – Effevtive Project Communication

project execution running the project weekly challenge 5 answers

1. When you create an email, in what section should you clearly state what the email is about?

  • Closing line of the email
  • First line of the email
  • Subject line
  • Header


2. Which three of the following are benefits of work management and collaboration tools, such as Asana and Smartsheet?

  • Send instant messages to teammates
  • Focus communication within the context of specific tasks
  • Make sharing information and documents easy
  • Run effective meetings
  • Complete work in real time


3. Fill in the blank: _____ meetings have an agenda, time limit, and designated notetaker.

  • Structured
  • Informal
  • Impromptu
  • Broadcast


4. Which three of the following are ways to make a meeting more collaborative?

  • Have a digital, shared meeting document
  • Let participants respond in their preferred communication style
  • Allow participants to set the meeting’s purpose and expectation
  • Set a timebox for a meeting comment period
  • Ensure the agenda isn’t full of presentations where participants are talked at


5. Fill in the blank: A project review meeting is also called a _____.

  • reflection
  • retrospective
  • stakeholder review
  • status update


6. Which of the following is a best practice when trying to structure your writing in an email?

  • Avoid including hyperlinks to additional information.
  • Use bullets to make the email easier to scan.
  • Put the email’s main idea in the last sentence.
  • Combine multiple paragraphs into one large paragraph.


7. What actions may help make a presentation accessible for someone with a visual impairment? Select all that apply.

  • Provide an accessible electronic format of the presentation.
  • Describe all meaningful graphics in the presentation.
  • Use low-contrast colors.
  • Use a large font size (minimum 22 points).


8. According to a Google study, productive meetings have what three elements in common?

  • At length of at least 30 minutes, active participation from attendees, and the correct attendees
  • No personal discussion, a length of at least 30 minutes, and a clear and concise agenda
  • A clear and concise agenda, the participation of three or fewer participants, and the correct attendees
  • Active participation from attendees, a clear and concise agenda, and the correct attendees


9. In what type of meeting does the project manager typically discuss how many tasks have been completed, whether the team is on schedule, and any current issues?

  • Status update
  • Retrospective
  • Project kick-off
  • Stakeholder review


10. Which type of meeting is typically more formal, starts with a project update, and may include a decision to resolve a major issue?

  • Project kick-off
  • Retrospective
  • Status update
  • Stakeholder review


Shuffle Q/A 1

11. Project managers are constantly communicating through meetings and check-ins. Which of the following options can also be considered hubs for team communication?

  • Team one-on-ones
  • Burndown charts
  • Stakeholder reviews
  • Project trackers

12. A project manager schedules a meeting with their team members. What can they include in the description of the meeting to ensure it is structured and intentional?

  • Team members’ opinions of each other
  • The agenda and task priorities of the project
  • Stakeholder feedback on the team members
  • The budget and timeline of the project

Devendra Kumar

Project Management Apprentice at Google

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