Resource Management Tools

  • Explore resource management tools that help in efficiently allocating and managing project resources.
  • Learn about tools like Resource Guru, Teamdeck, and Mavenlink, and understand how they facilitate resource planning and optimization.

Resource management is a critical aspect of project management, ensuring that project resources, including personnel, equipment, and materials, are allocated efficiently to meet project goals. Resource management tools assist in planning, scheduling, and optimizing resources.

Here, we’ll explore three popular resource management tools: Resource Guru, Teamdeck, and Mavenlink, and provide insights into how they can be used for resource planning and optimization.

1. Resource Guru


  • Resource scheduling and allocation.
  • Real-time resource availability and utilization tracking.
  • Customizable resource calendars and views.
  • Collaboration features for resource coordination.
  • Reporting and analytics.

How to Use Resource Guru for Resource Management:

Resource Scheduling:

  1. Create a resource pool including team members, equipment, and other assets.
  2. Schedule resources for projects or tasks using a drag-and-drop interface.


An advertising agency uses Resource Guru to manage its creative team’s resource allocation. They have a resource pool that includes graphic designers, copywriters, and project managers. When new advertising campaigns are initiated, the agency’s project manager schedules team members based on their availability and expertise. Resource Guru’s real-time availability tracking helps them prevent overbooking and underutilization of resources.

2. Teamdeck


  • Resource allocation and scheduling.
  • Timesheets and time tracking for resource utilization.
  • Skill and role management.
  • Leave and availability management.
  • Integration with project management and collaboration tools.

How to Use Teamdeck for Resource Management:

Resource Allocation:

  1. Create a resource pool with team members and their skills and roles.
  2. Allocate resources to projects and tasks based on availability and skill set.
project delivery


A software development company uses Teamdeck to allocate resources for multiple client projects. They have a pool of developers with various skills and roles. Team leads assign developers to projects based on client requirements and skill compatibility. The platform’s time tracking feature helps them monitor resource utilization, ensuring that developers are allocated efficiently across projects.

3. Mavenlink


  • Resource planning and allocation.
  • Team collaboration and communication.
  • Project financials and budget tracking.
  • Time tracking and expense management.
  • Analytics and reporting.

How to Use Mavenlink for Resource Management:

Resource Planning:

  1. Plan and allocate resources to projects and tasks.
  2. Assign team members based on their skills, availability, and workload.
Microsoft Project


A consulting firm uses Mavenlink to manage its resource allocation and project financials. They plan resource allocation based on consultants’ availability and expertise. Mavenlink’s project financial tracking helps them ensure that project budgets are on track and that resource costs are within budget. They use Mavenlink’s reporting and analytics to gain insights into resource utilization and project profitability, allowing them to make informed resource allocation decisions.

In summary, resource management tools like Resource Guru, Teamdeck, and Mavenlink are essential for optimizing resource allocation, preventing overbooking, and ensuring that project teams have the right skills at the right time. The choice of tool depends on the organization’s specific needs, collaboration requirements, and integration with other project management tools.

Devendra Kumar

Project Management Apprentice at Google

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