Module 4: Organize and Protect Data Answers (Part 1: Q1–15)
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In this post, I provide accurate answers and detailed explanations for Module 4: Organize and protect data of Course 3: Prepare Data for Exploration – Google Data Analytics Professional Certificate.
Whether you’re preparing for quizzes or brushing up on your knowledge, these insights will help you master the concepts effectively. Let’s dive into the correct answers and detailed explanations for each question.
Here, we’ll walk through questions 1 to 15 with detailed explanations to support your learning.
To find answers to the remaining questions, check out the full module breakdown below:
- Part 1 (Q1–15)
- Part 2 (Q16–33)
Test your knowledge on how to organize data
Practice Quiz
1. Data analysts use guidelines to describe a file’s version, content, and date created. What are these guidelines called?
- Naming conventions ✅
- Naming verifications
- Naming attributes
- Naming references
Explanation:
Naming conventions are standardized guidelines used for naming files to describe key aspects like content, version, and creation date, ensuring consistency and easy retrieval.
2. Data analysts use foldering to achieve what goals? Select all that apply.
- To assign metadata about the folders
- To organize files into subfolders ✅
- To keep project-related files together ✅
- To transfer files from one place to another
Explanation:
Foldering is a method used by data analysts to organize files and group them logically, typically by project or task. This involves creating subfolders to better organize files and keep all project-related files together in one location. However, foldering does not directly involve transferring files between different locations; it’s primarily about organizing and categorizing files.
3. Fill in the blank: To separate current from past work and reduce clutter, data analysts create _____. This involves moving files from completed projects to a separate location.
- structures
- copies
- backups
- archives ✅
Explanation:
Archives are used to store completed work and reduce clutter. This helps separate current work from past projects and keeps the workspace organized.
4. What is the process of structuring folders broadly at the top, then breaking down those folders into more specific topics?
- Producing a backup
- Developing metadata
- Creating a hierarchy ✅
- Assigning naming conventions
Explanation:
Creating a hierarchy involves organizing folders in a top-down structure, with broad categories at the top and more specific subfolders underneath.
5. Successful file naming conventions include information that’s useful when trying to locate or update a file. Which of the following is an effective file name?
- Data_519
- AirportCampaign_2013_10_09_V01 ✅
- May30-2019_AirportAdvertisingCampaignResults_Terminals3-5_InclCustSurveyResponses_PLUS_IdeasforJune
- CampaignData_03
Explanation:
The file name AirportCampaign_2013_10_09_V01 is well-organized, including details like the project name, date, and version number. It provides clear, structured information that makes it easy to locate and update the file.
Test your knowledge on securing your data
Practice Quiz
6. Fill in the blank: Data security involves using _____ to protect data from unauthorized access or corruption.
- metadata
- data validation
- foldering
- safety measures ✅
Explanation:
Safety measures are techniques and protocols used to protect data from unauthorized access or corruption, ensuring data security. This can include encryption, access control, and backup practices.
7. When using data security measures, analysts can choose between protecting an entire spreadsheet or protecting certain cells within the spreadsheet.
- True ✅
- False
Explanation:
Data security measures allow analysts to apply different levels of protection. They can protect the entire spreadsheet or specific cells, depending on the data’s sensitivity and access needs.
8. What tools can data analysts use to control who can access or edit a spreadsheet? Select all that apply.
- Sharing permissions ✅
- Filters
- Tabs
- Encryption ✅
Explanation:
- Sharing permissions allow analysts to control who has access to a spreadsheet and what actions they can perform (view, edit, etc.).
- Encryption secures the data by encoding it, ensuring only authorized users can access or view the content.
- Filters and tabs do not directly control access or editing permissions.
*Module 4 challenge*
Graded Quiz
9. Fill in the blank: File-naming conventions are _____ that describe a file's content, creation date, or version.
- general attributes
- frequent suggestions
- consistent guidelines ✅
- common verifications
Explanation:
File-naming conventions are consistent guidelines used to standardize how files are named, ensuring clarity and consistency, and helping identify important details like content, creation date, and version.
10. A data analytics team uses data about data to indicate consistent naming conventions for a project. What type of data is involved in this scenario?
- Metadata ✅
- Aggregated data
- Long data
- Big data
Explanation:
Metadata refers to data about data, providing information such as file names, sizes, types, creation dates, and naming conventions. It is used to organize and describe other data.
11. Data analysts use naming conventions to help them identify or locate a file. Which of the following is an example of an effective file name?
- Elementary_Students_20090221_V03 ✅
- Sept_ElemtaryStudents_V1
- ElementarySchoolStudents_EnrollingSeptember2021_PlusRisingMiddleSchool_FJPSKVND
- Elem_9
Explanation:
This name is clear, concise, and consistent. It includes the subject, date, and version, which makes it easy to identify and manage. A good file name helps with quick recognition and version control.
12. Data analysts use a process called encryption to organize folders into subfolders.
- True
- False ✅
Explanation:
Encryption is used to secure data, not to organize folders. Organizing folders into subfolders is done through foldering, a different process.
13. A data analyst completes a project. They move project files to another location to keep them separate from their current work. This is an example of what process?
- Duplicating files
- Destroying files
- Archiving files ✅
- Renaming files
Explanation:
Archiving involves storing completed files in a separate location to reduce clutter and keep current projects distinct from past work.
14.Data analysts create hierarchies to organize their folders. How are folder hierarchies structured?
- Broad topics at the top, then more specific topics below ✅
- Broad topics at the right, then more specific topics at the left
- Specific topics at the top, then more broad topics below
- Broad topics at the left, then more specific topics at the right
Explanation:
A top-down folder hierarchy begins with general categories and narrows down to specific items, making navigation and organization easier.
15. Using encryption to protect data is an example of what?
- Data validation
- Data integrity
- Data ethics
- Data security ✅
Explanation:
Encryption is a method of data security that protects data by encoding it, ensuring that only authorized users can access it.
That’s it for Part 1! Continue your learning journey with the next set of answers.
Next Part: Module 4: Organize and Protect Data Answers (Part 2: Q16–33)