Week 5 – Effevtive Project Communication – Shuffle Q/A 1

13. What is a benefit of making project meetings more accessible?

  • Project managers get to assign more tasks to team members.
  • Stakeholders will provide better feedback for the project manager.
  • Team members feel included during the project meetings.
  • Project managers will get good reviews and a bonus.

14. A project manager wraps up the execution phase of a project and needs to schedule a meeting to reflect on what went well and potential improvements for the future. What type of meeting can they schedule?

  • Project status updates
  • Project kickoff
  • Retrospective
  • Stakeholder review

15. When writing an email, a project manager includes the request and key points in the first paragraph of the email. What email best practice are they using?

  • State what you want clearly.
  • Keep the email as verbose as possible.
  • Structure the email with bullet points.
  • Add a lot of detail to provide context for and issue.

16. What action below will help create an inclusive environment for your team during meetings?

  • Invite stakeholders to every meeting to motivate the team members.
  • Continuously ask questions to encourage participation from team members.
  • Make sure that the person who is the most confident gets a chance to speak.
  • Make sure that the person who is the most confident gets a chance to speak.

17. In what type of meeting does the project manager meet with participants one-on-one in order to cover topics most relevant to them and to better understand their concerns?

  • Project kick-off
  • Stakeholder review
  • Retrospective
  • Status update

18. Who is ultimately responsible for coordinating incoming and outgoing communication, connecting individuals to necessary information, and tracking who needs to receive what information and when?

  • The project team members
  • The stakeholders
  • The project manager
  • The client

19. What are the potential downsides of using instant messaging? Select all that apply.

  • Informality
  • Quick response
  • Distraction
  • Difficult to track

20. Fill in the blank: In order to set clear meeting expectations, help attendees prepare, keep everyone focused on the right topics, and clarify meeting expectations and goals, your meeting should have a(n) _____.

  • leader
  • timeline
  • agenda
  • guest speaker

21. Why should you send any pre-reading materials for a meeting in advance?

  • To provide a summary for you during the meeting
  • To ensure everyone is prepared to participate
  • To be prepared to skip over that information in your meeting
  • To save time going over unimportant information

22. Which meeting type is the official beginning of the project and serves as a way to align the team’s understanding of the project goals with actual plans and procedures.

  • Project review
  • Project kickoff
  • Stakeholder review
  • Status update

Shuffle Q/A 2

23. What can a project manager do after a meeting to facilitate a more productive meeting?

  • Allow team members to comment on issues in a separate call.
  • Send out an email for attendees with a key summary and action items.
  • Send a quiz to team members to understand how much information they retain.
  • Schedule one-on-ones with team members who did not talk during the meeting.

24. A project manager writes an email to the team. What should they include in the subject line of the email?

  • Confidential information on finances
  • A summary of what the email is about
  • The signature of the email for the sender
  • A list of the recipients for the email

Devendra Kumar

Project Management Apprentice at Google

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